No more back-and-forth. No more chasing drivers. No more guessing if your files are audit-ready.
We partnered with Eclipse DOT to create Effortless Managed Compliance—a done-for-you service where real people handle your DOT backend, so you can focus on building your business.
Every file in the right place
Every deadline tracked
Every audit covered
Let’s be real—your people weren’t hired to babysit files, chase down expiration dates, or panic every time a DOT inspector shows up. They’ve got jobs to do: run crews, move product, and keep operations rolling.
But DOT doesn’t care how busy you are. One missed medical card. One expired inspection. One unfiled driver review. That’s all it takes to turn a regular day into a fine-filled nightmare.
And when you try to fix it afterward? You’re stuck in back-and-forth emails, redoing paperwork, and calling some 800 number where nobody knows your name.
That’s exactly what we eliminate.
With Effortless Managed Compliance, you get a full team of experts—not just some outsourced “maybe-they’ll-call-back” rep.
Our crew gets to know your business. Your drivers. Your workflow. Your goals.
We don’t hand you software and say “good luck.” We take ownership of the backend so you can lead the front.
No more guessing. No more chaos. No more compliance stress.
Just real people, getting it right the first time.
This isn’t a tool you have to figure out. It’s a team that gets to work for you—every single day. We partnered with Eclipse DOT to bring you the complete package: systems, support, and real people who understand your business.
Full setup and ongoing management of driver and vehicle files
Deadline tracking for med cards, MVRs, annual inspections, and more
Document uploads done by real people—not left up to your drivers
Daily compliance support—file requests, driver changes, terminations, all handled for you
Monthly compliance health reports so you always know where you stand
Audit prep and full audit representation—we talk to the DOT so you don’t have to
Permit support included at no extra cost when requested with at least two business days’ notice*
IRP account setup and support, plus plate renewals and changes
IFTA filing and account management—accurate, on time, every quarter
UCR registration and tracking handled for you
Full access to DOT Docs Pro—unlimited users, complete feature access
Customized training and onboarding for your team
Centralized data storage with organized access to every record
*You still cover the permit fee itself—but we don’t charge you extra to get it done, as long as we have two business days’ notice. Need it rushed? We can still help, but rush fees may apply.
We’ve partnered with Eclipse DOT—a company trusted by more than 3,800 businesses nationwide to keep their operations audit-ready, streamlined, and DOT-tight. Whether it’s a utility fleet with 12 trucks or an oilfield operation juggling drivers in four states, Eclipse has been there, done that, and passed every single audit along the way.
That’s not a typo.
Not once since the day they opened their doors has a client failed an audit under their watch.
And leading the charge?
—the guy who went from laboring in the dirt to managing DOT compliance for multi-million-dollar operations, and now runs one of the most respected compliance companies in the country. With over 20 years in the transportation industry, Dan knows the regs, knows the traps, and knows how to build systems that keep businesses protected and moving forward.
He’s spoken on national stages. Built compliance frameworks used by state-level associations. And turned down multiple 7-figure offers just to keep Eclipse DOT focused on helping the right companies—not chasing investor fluff.
This is the kind of knowledge you don’t get from a call center or some AI-generated checklist.
This is real-world, hands-dirty, no-shortcuts expertise—poured into every detail of your managed compliance service.
This isn’t a tool you have to figure out. It’s a team that gets to work for you—every single day. We partnered with Eclipse DOT to bring you the complete package: systems, support, and real people who understand your business.
If any of this sounds familiar, you’re in the right place:
You manage a utility fleet, and the guy handling compliance is also fixing transformers.
You’re in oil and gas , and your trucks are moving every day—but paperwork is falling behind.
You're running municipal vehicles , and DOT is just one small piece of your massive responsibilities.
You're a contractor or builder , and you want your crews on the job site—not in the office digging through files.
You operate a service fleet , and you need trucks on the road—not parked while you sort out paperwork.
You’ve got DOT-regulated vehicles , but no time (or staff) to track medical cards, MVRs, and annual reviews.
This is for companies who want to grow—without the DOT dragging them down.
“We’re just trying to stay ahead of the chaos.”
“We don’t have time to do this right.”
“We can’t afford to get hit with another fine.”
We keep it simple. Because it should be.
We give you a secure folder. Just upload your documents—organized by driver—and we’ll take it from there. Scan them, snap a pic, drag and drop—it doesn’t matter. As long as the name's on it, we’ll get it where it needs to go
Our team sorts through every document and builds out your DOT Docs account. We upload what belongs in the DQ file, flag anything missing, and make sure your account is audit-ready. You don’t have to figure out what goes where—we do.
After setup, we take over the day-to-day. From tracking deadlines to uploading files and prepping for audits—you stay focused on your business while we handle compliance behind the scenes.
That’s it. No complicated tech. No long to-do lists. Just send us the files—and we’ll make sure they’re right, complete, and where they belong.
Bringing someone new on? You don’t need to worry about setting up files, chasing documents, or Googling what goes in a DQ folder.
When you hire a driver, just shoot a quick email to your CCP (that’s your Compliance & Customer Care Professional) with two things: A copy of the new driver’s license and the driver’s contact information. That’s it.
Ensures the driver paperwork is correct the first time
Collects and uploads all required documents
Builds out the new driver’s file
Makes sure every box is checked and every deadline is tracked
Ensures the driver paperwork is correct the first time
You don’t have to explain DOT regs to your drivers, dig through forms, or wonder what’s missing. We’ve got it covered.
Need to terminate a driver? Same thing. Just let us know—and we’ll remove them from the system, clean up the files, and keep your roster clean and compliant.
You don’t need another tool to manage. You need real results—like these:
“We passed our DOT audit with zero violations.”
Electric co-op in Colorado
Before Eclipse, they had files scattered across desks, inboxes, and driver phones. After switching to Effortless Managed Compliance, every document was uploaded, deadlines were tracked, and they walked into their audit confident—and walked out clean.
“We grew our fleet by 60% without missing a single compliance deadline.”
Regional contractor in Texas
They were scaling fast and couldn’t keep up with driver files and permit renewals. Now, their Eclipse CCP handles it all, and their ops team is free to focus on growth.
“We stopped playing catch-up and started leading from the front.”
Municipality fleet in the Midwest
Compliance was always last on the list—until a warning letter made it priority #1. Since partnering with DOT Docs + Eclipse DOT, they haven’t missed a medical card, MVR, or annual review. Ever.
“The last time DOT showed up, we didn’t panic—we handed them a login.”
Oilfield service company in New Mexico
Instead of scrambling, they gave the auditor secure access through DOT Docs. Every file was right where it should be. They were in and out in 30 minutes.
We don’t do cookie-cutter. Why? Because no two companies run the same—and compliance isn’t one-size-fits-all.
Effortless Managed Compliance is billed per driver, per month
There’s a flat monthly membership fee that covers your access to real human support
DOT Docs is included at no extra charge when you're on the Effortless plan
Permit help is included too (you still cover the permit cost, but not our time—just give us a 2-day heads up)
What you’re paying for is peace of mind, less wasted time, and the freedom to grow your business without DOT breathing down your neck.
You’ve seen the headaches we solve.
Now let’s talk about how we tailor this to your business.
With Effortless Managed Compliance, you get a proven team, a powerful system, and a simple process that actually works.
No more chasing files.
No more guessing.
No more fines.
Just clean, audit-ready files—handled by people who know your name and know what they’re doing.
